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Civadis

Associating SAP to EMAsphere to combine automated reporting, information sharing and collaboration

Thomas Leroy - Business Controller - Civadis

Thomas Leroy

Business controller

About Civadis

Software publisher for local authorities (police, provinces, municipalities, ….) and subsidiary of the IT group NRB.

  Connect SAP to EMAsphere

  Belgium

  2014

  IT

  50 - 249 employees

MULTI-DEPARTMENTS COMPANY

Prior to adopting EMAsphere, Civadis encountered a number of difficulties when preparing reports

Difficulties related to manual reprocessing of data

When Civadis used Excel for cost accounting, the finance department needed to systematically reprocess manually the information from its SAP cost accounting. This tedious task was a source of errors in its reporting.

Lack of differentiated reports

To improve the monitoring of its activities, Civadis wishes to provide financial and non-financial reportings for different profiles: business unit managers, financial director, CFO, board of directors….  As Excel was not optimised for this, producing these reports that were adapted for the different needs of these profiles was tedious.

Negative-Quote-inverted

Before EMAsphere, we used Excel sheets to manage our cost accounting. That was a source of errors and a laborious and time-consuming task. (...) Since using EMAsphere, we have been able to automate our entire reporting process via SAP data integration.

Civadis now has a collaborative and automatically updated reporting solution

  • Fast, reliable and automatically updated financial reporting

    Thanks to EMAsphere, data from the ERP used by Civadis (SAP) are automatically integrated into EMAsphere. As a result, Civadis now has up-to-date reporting at all times. The company has now eliminated the risk of errors, a problem that it had to put up with when using Excel.
  • Creation of differentiated reporting formats in no time

    Civadis has access to different reportings. To match Civadis needs, these reportings were configured in the platform from the 50 pre-configured indicators provided by EMAsphere. Civadis team can now easily follow its KPIs, budgets and orders, etc... Reportings created with EMAsphere are useful for NRB group (its principal shareholder), management committee and business unit managers.
  • Modularity of financial information monitoring

    The entire Civadis finance team (CFO, accounting department, client-billing department, financial controllers) has adopted the platform in accordance with its needs, e.g. for:
    - identifying at-risk customers in the case of the financial director;
    - browsing the graphs after each data integration in the case of the financial controllers.
Example of Civadis' dashboard
Negative-Quote-inverted

Principal benefits of EMAsphere are the time savings as well as data readability and reliability. I would recommend EMAsphere for the ease and clarity of monitoring KPIs.

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